Privacy Policy

Chad Gilbert for Cookeville City Council (“we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, share, and protect information when you visit our website, sign up for updates, submit a form, send us a text message, or otherwise interact with the campaign.

By using our website or providing us with your information, you agree to the practices described in this Privacy Policy.

Information We Collect

Information you provide directly.

When you sign up for our email list, request a yard sign, RSVP to an event, contact us, contribute to the campaign, or fill out any form on our site, we may collect:

• Name
• Email address
• Mailing address (including street, city, state, ZIP)
• Phone number
• Employer and occupation (required by law for certain contributors)
• Any message, comment, or other information you choose to provide

Information collected automatically.

When you visit our website, we automatically collect certain technical information, including:

• IP address
• Browser type and version
• Device type and operating system
• Pages you view, time spent on the site, and referring URLs
• Date and time of your visit

We collect this information using cookies, pixels, and similar technologies, including the Meta (Facebook) Pixel and Google Analytics. See the “Cookies and Tracking Technologies” section below for more detail.

Information from third parties.

We may receive information about you from public sources (such as the Putnam County voter file) or from third-party platforms when you interact with us there (such as engaging with our Facebook or Instagram content).

How We Use Your Information

We use the information we collect to:

• Send you campaign updates, news, event invitations, and volunteer opportunities by email and SMS (only if you’ve opted in)
• Acknowledge and process contributions to the campaign
• Comply with Tennessee and federal campaign-finance reporting requirements
• Respond to your questions and messages
• Coordinate volunteer activity, including yard-sign requests and event RSVPs
• Improve our website and understand how supporters engage with our content
• Run advertising on platforms like Meta (Facebook and Instagram) and Google, subject to those platforms’ rules for political advertising
• Protect against fraud, abuse, and unauthorized activity

How We Share Your Information

We do not sell your personal information to third parties.

We may share your information with:

• Service providers who help us run the campaign, including our website host, email service (Klaviyo), SMS provider (Twilio), form provider (Jotform), advertising platforms (Meta, Google), and analytics providers. These providers are only permitted to use your information to perform services for us.
• Government agencies, when required by Tennessee or federal campaign-finance law. Contributors who give above certain thresholds will have their name, address, employer, and occupation publicly reported in our campaign-finance disclosures, as required by law.
• Law enforcement or other parties when required by subpoena, court order, or other legal process, or when we believe disclosure is necessary to protect rights, safety, or property.
• Successor organizations, in the event the campaign committee is dissolved or merged.

Cookies and Tracking Technologies

Our website uses cookies and similar technologies (including pixels and tags) to recognize you, remember preferences, measure site usage, and deliver advertising. Specifically:

• Essential cookies keep the site working — for example, remembering items in a form so you don’t lose your work.
• Analytics cookies (Google Analytics) help us understand which pages get visited and how people use the site.
• Advertising cookies and pixels (including the Meta Pixel) allow us to measure ad performance and show ads on Facebook, Instagram, and other platforms to people who have visited our site, in compliance with each platform’s rules for political advertising.

You can control cookies through your browser settings. You can opt out of Google Analytics by installing the Google Analytics Opt-Out Browser Add-on. You can adjust ad preferences on Facebook and Instagram in your Meta account settings.

Your Choices

• Email. You can unsubscribe from our emails at any time using the “unsubscribe” link in the footer of any campaign email.
• SMS. Reply STOP to any campaign text to opt out. See our SMS Terms for more detail.
• Access, correction, deletion. If you would like to access, correct, or request deletion of the personal information we hold about you, email us at gilbertforcookeville@gmail.com. Please note that we are required by law to retain certain contributor information for a period of time after the election.

Children’s Privacy

Our website is not directed to children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided us with information, please contact us and we will delete it.

Data Security

We use commercially reasonable safeguards to protect the information we collect. However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security and you provide information at your own risk.

Changes to this Policy

We may update this Privacy Policy from time to time. The “Effective Date” at the top will reflect the most recent revision. Material changes will be posted on this page.

Contact Us

Paid for by Chad Gilbert for Cookeville City Council | Dr. Toney Hudson, Treasurer.